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Logo - The 2005 New York Illustration Marketplace Picture Show

> Frequently Asked Questions

Date and Location

When is the Picture Show 2005?
The Picture Show 2005 is on Thursday, October 20, 2005, from 5:00 pm to 9:00 pm.
Where is the show being held?
The show is being held at the Art Directors Club (ADC). The ADC is located at 106 West 29th Street (at 6th Avenue), New York, NY 10001
What is the Art Directors Club (ADC)?
For more information on the ADC, please visit: http://www.adcglobal.org
How can I get to the ADC by using public transportation?
Subways: 1/9 or N/R to 28th St. or you can take the B, D, F or V to 34th Street/Herald Square and walk down 3 blocks. For bus service, please visit the MTA website at http://mta.info/nyct/index.html
How can I get to the ADC by car?
For driving directions, you can obtain a personalized map from Google Maps.
Is parking available within close proximity to the ADC for the Picture Show event?
There is a Central Parking Corporation Garage located across from the ADC at 839 6th Avenue, between 29th and 30th Streets. (212) 695-3896

Fees and Rules

What are the fees?
A normal table spot is $295.
How do I pay for my table spot?
You can pay either by check, money order (payable to Graphic Artists Guild of NY) or use a credit card. Please use the online registration form.
Is there a cancellation policy?
Yes. The policy is as follows: All cancellations postmarked, e-mailed, faxed or phoned in on or before September 20, 2005 will receive a 30% refund of the registration fee. No refunds will be issued from September 21, 2005 onward. There are no exceptions.
Is there a final deadline for signing up for the Picture Show?
The last date you can sign up is September 30, 2005.
What if the Picture Show fills up quickly, can I be put on a waiting list in case someone decides to cancel?
Yes. If the table spaces are all filled by the time you register, you will be notified that the show is full and will be asked if you prefer to be placed on a waiting list. Should a table spot become available, the next person on the list will be contacted and so on.
Do I need to be a member of the Graphic Artists Guild to participate in the Picture Show?
Yes, you need to be a member in good standing. To join the Graphic Artists Guild, click here.
Can I share my table space with another illustrator or artist?
No, only one illustrator per table spot. You are also not permitted to bring company behind your table spot with you on the night of the event.
Am I allowed to show the work of a colleague or a friend along with my own work or instead of my own work?
No, you must show your own work. If you are an artists rep, you can contact the Picture Show and let us know you would like to represent some of your clients. Contact us as soon as possible to make those arrangements.

Table Issues

Where will I be sitting?
The Picture Show will be assigning your seat for you. This is based on a first come, first serve basis. If you have electrical needs, please indicate that on your registration form.
On the night of the event, how will I know where I am sitting?
About one month prior to the show, this website will list a map of numbered table spaces and a corresponding list of names to those numbers. This map will also be available as a PDF so you can print it out and bring it with you the night of the show.
How many total tables are there for sale?
There are 94 single table spots available.
What if I need a double table spot?
Double spots can be arranged but they are a special consideration. Please contact the Picture Show if you feel there is a need for double the space so that you can secure the space you need before the space sells out.
What are the fees for the double table spot?
The fee is $590 which is double that of a normal table spot.

The Night of The Event

When can I arrive at the ADC to set up my table?
You can arrive up to 1 hour prior to the event, or 4:00 pm.
Can I bring someone to help assist me in setting up my table?
Yes, but please limit that to 1 person only. When the Picture Show opens, only the artist (you) can be behind your table space.
How much time do I have to tear-down my table space and vacate the ADC?
You must have your table cleaned off by 9:45 pm. The show officially ends at 9:00 pm and the doors close at 10:00 pm.
Can I bring my laptop as part of my portfolio presentation?
Yes, you can bring your laptop but the volume must be turned OFF from any ongoing presentations as that may disturb your table partner and their guests at their space.
Are there electric outlets near the table space so that I can plug in my laptop?
Yes. Access to electricity is limited to a certain number of tables. You must indicate on the registration form that you require access to electric. Access is based upon a first come first serve basis. You must also provide your own extension cords, power strips and masking tape to keep the cords secured to the floor so there is no chance of tripping.
Are extension cords and power strips available at the ADC location?
No, each artist is responsible for his own extension cord, power strip and masking tape to tape down the cords to the floor so there is no chance of tripping.
Can I bring easels or other stands to showcase my art behind my table or beside it?
No. The space around the tables must remain free from floor displays and added decorative objects.
Can I hang my art and/or promotional material on the sides or in front of my table on the table cloth?
No. Doing so would interfere with your neighboring artists space and could be distracting.
What should I put on my table in addition to my portfolio?
In addition to your portfolio, you can bring a laptop (provided there is no volume on your presentation), business cards, samples, give-aways such as personal art, food items such as cookies or chocolates and so on. Attracting potential clients to your table space and engaging them is left up to your creativity. However, please stay within the Picture Show's guidelines by not interfering, with your neighboring artists' space.
Should I protect my work on my table top or my laptop?
The Picture Show is a catered event. Food, wine, and mineral water will be a big part of the evening and not restricted to just one particular location. Accidents can happen so we suggest that you not bring original art or a laptop if you do not want to risk something potentially staining it or getting it wet. The NY Chapter of the Graphic Artists Guild does not assume responsibility should such an accident occur. If you plan to bring original art or a laptop, set them up in a manner where they will be protected.
Do I need extra lighting to showcase my art?
The ADC room space has an excellent lighting system, which includes a mix of incandescent indirect light, regular gallery spot lighting and fluorescent lighting, therefore making extra lighting unnecessary.
How should I dress for the event?
Dress to project a professional image. You should follow your own judgment and common sense to better reflect your own artistic style.
Will music be part of the event?
The Picture Show will provide live music during the time of the exhibit.
Am I allowed to bring my own audio system or have displays using sound?
No. Using sound could be disruptive to your table partner.
Should I bring refreshments for the event?
The Picture Show is a catered event serving wine, mineral water and variety of cold appetizers such as cheeses, crackers, spreads, and fruits. However, you are welcome to bring your own "refreshment" to offer to your potential clients at your table space.
What is not permitted at each table?
1) Anything that stands or is hung behind the artist, including hanging objects on nearby walls or posts. 2) Anything which intrudes upon your neighbor's exhibit. If you are uncertain as to what is intrusive, please contact the Picture Show at nypictureshow@gag.org.
Can I have a personal raffle and/or giveaway at my table?
Raffles and any activities involving money are not permitted within the regulations of the Graphic Artists Guild. However, games of "chance" that include a drawing and a free giveaway without the sale of a ticket is permitted. For example: You place a fish bowl on your table to collect business cards because at the end of the night you are going to give away original art. Any type of drawing not involving money is permitted.

About The Graphic Artists Guild

What is the Graphic Artists Guild?
The Graphic Artists Guild is a national union of illustrators, designers, web creators, production artists, surface designers and other creatives who have come together to pursue common goals, share their experience, raise industry standards, and improve the ability of visual creators to achieve satisfying and rewarding careers. We do this through democratic and egalitarian means within a structure open to all working artists. Every Guild member is guaranteed a voice and the opportunity to actively participate. To become a member visit The Graphic Artists Guild online.
What is the contact information for the NY Chapter of the Graphic Artists Guild?
Patricia McKiernan, Coordinator, New York Chapter Graphic Artists Guild, 90 John Street, #403, NY, NY 10038-3202 Tel: 212-791-0330 x103
What is the contact information for the Picture Show 2005?
The best way to contact a representative of the Picture Show is to email: nypictureshow@gag.org

If your questions aren't answered here please contact: nypictureshow@gag.org